Box Integration: Send Attachments to Box

A newly-added integration to Formsite accounts is the Box integration, which allows forms with File Upload items to send copies of all uploaded files to a Box account. This is useful for organizations with multiple recipients to access the uploaded files faster, for reducing the load on the email server, for setting up an automatic backup of all files uploaded, and lots more.

The Box integration doesn’t replace the normal file storage, but instead sends a copy of all uploaded files to the connected account. The files will still be saved in the Formsite results until either the files or results are manually deleted.

Box Integration

Box is a cloud service that enables sharing and editing files in multiple places with multiple people, and activating the Formsite integration allows for automatic copying of a form’s uploaded files to a Box account. The integration is triggered when the form is successfully submitted and anyone with permissions to access the location in the Box account will be able to see the uploaded files instantly.

Integration requirements:

  • An active Box account
  • A Formsite form with a File Upload item

Setting it up:

  1. Formsite Box integrationGo to Form Settings -> Integrations -> Box
  2. Enter valid Box credentials
  3. Grant Formsite access
  4. Customize the integration settings

Tips:

  • Formsite Box integration settingsUse the integration settings to customize the file names to make the files easier to identify. For example, use the form items’ pipe codes to insert the result reference number, the form visitor’s name, or email address, an order amount or score, or any other available value.
  • Deleting the file and/or result in Formsite will not affect the copied file in the Box account. This makes it perfect for a backup system to keep your form’s uploaded files safe.
  • Trigger the integration from the Results Table to resend problem files or modified files. First, click the edit link on the individual result row, then make the result edits and upload the necessary file or files, then click the Update button. An example use for this technique would be to attach a receipt or packing sheet to the individual result through the Results Table.

2 thoughts on “Box Integration: Send Attachments to Box

  1. This is useful for organizations with multiple recipients to access the uploaded files faster, for reducing the load on the email server, for setting up an automatic backup of all files uploaded, and lots more. Thanks for sharing an useful information with us!!!
    I work as network analyst and I know when lot of people are uploading their documents online, traffic increases due to which data congestion factor exists in server. This is major issue sometimes data packets is lost.
    But your article is really proves useful to me. While accessing email Support for every user. The feature with multiple people can easily access files and loads on server will be less. I liked it very much.
    Thanks.

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